Configure a vCard

This guide covers how to set up a vCard for a campaign, including CLI/calling number configuration, vCard settings, and the pre-flight checklist. For an overview of what vCards are and how they work, see vCards.

You must be using the Evergiving Call Center for welcome or verification calling to use this feature.

Set Up the CLI/Calling number

At least one calling number must be assigned to the campaign before you can create or preview a vCard. Go to Account > CLI Management to configure a calling number for the campaign.

Warning

Once a a calling number is linked to a vCard, it is locked for editing permanently. vCards are stored as static files on user phones and cannot be updated without user intervention.

Open vCard Settings

Go to Campaigns > Overview, then open the campaign and select General Settings.

Scroll down to the vCard Settings section.

Configure the vCard

1. Check Enable vCard. The vCard file will be automatically generated on save.
2. Enter the Charity name.
3. Upload a Logo. This is the image that appears when the donor's phone displays the contact.
4. Fill in the address fields: Street address, City, State/Province, ZIP/Postal code, Country.
5. Enter a Charity phone label and Charity phone number for the charity's main contact number.

Tip

Do you have a brand ambassador or a face that is familiar to your donors? Using a person's image instead of your logo will be more aligned to the experience the donor has when a contact in their phone calls them.

Add Welcome Call Numbers

Scroll down to the Welcome call numbers section.

For each number you want to include in the vCard:

1. Enter a Label (for example, `Welcome call`).
2. Select the Calling number (CLI) from the dropdown. Only calling numbers linked to this campaign appear in the list.

Up to five label and calling number pairs can be configured. You can also add an Email address, Website, and a Note. The Instructions field contains the text shown to the donor when they open the vCard, telling them how to save the contact on iPhone and Android.

1. Select Save Changes. The vCard file is generated automatically and added to your pledge form. By default, the QR code to scan the vCard is positioned on the Contact Details page of your pledge form.

Tip

If you want to reposition the QR code to scan the vCard on another page of your pledge form, please contact our support team on support@evergiving.com.

Warning

The QR code to scan the vCard cannot be displayed on the Signature page, or the final Thank You page of your pledge form.

To download the vCard for testing, select Download vCard at the top right of the vCard Settings panel.

Pre-Flight Checklist

To get the best results from this feature:

• Use a fresh calling number so it starts with a clean reputation. Contact support@evergiving.com if you need a new one.
• Assign only the welcome call calling number to the campaign and un-assign all other calling numbers from it.
• Assign only one campaign to that calling number so that inbound calls are routed correctly.
• Set up a branded Donor Comms SMS to send on no-answer, so donors know who called and why.
• Set Allow Inbound Calls to Yes on the team performing the calls.
• Add a Voice Mail Greeting to the campaign so unanswered inbound calls stay on brand.
• Periodically listen to voicemails and return calls as appropriate. Admin Agent users can do this too.
• Set Final Call Outcomes for Inbound Call Diversion and a Phone number for Inbound Call Diversion in Campaign General Settings and the Power Dialler, so inbound calls divert to the charity's supporter care line after welcome calling ends.
• Set the Acceptable Calling Period, Time between call attempts, and Max call attempts in the Power Dialler.

Tip

It takes time for fundraisers to adopt a new process. Incentivising early adoption — for example with a competition — and monitoring uptake with a question on the welcome call ("did I show up on your phone?") can help.

Warning

Some phones require a couple of steps to save a vCard as a contact. Viewing the vCard on the phone is not the same as saving it. The option to save should be visible on all models.